Inventory Control: Never Run Out of Stock Again

The Cost of Poor Inventory Management

Inventory mismanagement in healthcare has serious consequences:

• Stockouts — Critical medications or supplies unavailable when needed
• Overstock — Capital tied up in expired inventory
• Waste — Expired products due to poor rotation
• Theft — Uncontrolled access to supplies
• Inaccurate costing — Wrong cost of goods sold

NileByteCare’s inventory module addresses all of these challenges.

Core Inventory Features

Item Master

Every item in inventory has a detailed record:

Field	Description
Code	Unique item identifier
Name (EN/AR)	Item name in both languages
Category	Classification (Medical, Surgical, Pharmaceutical, etc.)
Unit of Measure	PCS, BOX, KG, L, etc.
Price	Unit price for billing and costing
Reorder Level	Minimum quantity before reorder alert
Tax Code	ETA tax code for invoicing
Medication Link	Link to medication record (for pharmaceuticals)

Warehouse Management

Manage multiple warehouses and storage locations:

• Main pharmacy
• Ward stock rooms
• Operating theater stores
• Central supply
• Each warehouse maintains its own stock levels

Batch and Expiry Tracking

Every stock receipt is tracked by batch:

• Batch number (manufacturer or internal)
• Manufacturing date
• Expiry date
• Unit cost
• Quantity received

Transactions

All inventory movements are recorded:

Transaction Type	Description
Receive	Stock received from supplier
Issue	Stock issued to department
Transfer	Stock moved between warehouses
Dispense	Medication dispensed to patient
Adjustment	Stock count correction (with reason)
Return	Stock returned to supplier or warehouse

Every transaction creates an audit trail with user, date, and reason.

Inventory Dashboards

Stock Levels

Real-time view of:

• Current quantity by item and warehouse
• Items below reorder level (flagged red)
• Items nearing expiry
• Stock value by category

Low Stock Alerts

• Automatic alerts when stock falls below reorder level
• Configurable threshold per item
• Notification to inventory manager

Expiry Alerts

• Items expiring within configurable period (30, 60, 90 days)
• Batch-level visibility
• Suggest disposal or discount actions

Integration with Other Modules

• Pharmacy — Dispensing auto-deducts from inventory
• Finance — Cost of goods sold automatically calculated
• Vendor Management — Purchase orders based on reorder points

Benefits

• Never run out — Automated reorder alerts
• Reduce waste — FIFO rotation and expiry tracking
• Improve accuracy — Barcode scanning for transactions
• Control costs — Accurate stock valuation and costing
• Audit compliance — Complete transaction history

Get control of your healthcare inventory with NileByteCare.